Group Users and Group Leaders

Groups in LearnDash make it easier to manage multiple learners at once. Each group includes two participant types: Group Leaders, who manage and oversee the group, and Group Users, who are learners enrolled in the group and its assigned courses. This structure allows course administrators to delegate management tasks without granting full administrative access.

What Is a Group Leader? #

A Group Leader is a special LearnDash user role designed to help manage groups without requiring full WordPress administrator privileges.

By default, Group Leaders can:

• View course progress reports for Group Users
• View quiz and assignment performance
• Send email messages to all users in a group
• Create and manage groups and group users

For additional customization options, see Group Leader Settings.

Creating a Group Leader #

Before a user can be assigned to manage a group, the Group Leader role must be applied to their WordPress account.

To assign the Group Leader role:

1. Navigate to Users > All Users
2. Select the checkbox next to one or more users
3. Choose Group Leader from the Change Role To dropdown
4. Select Change to apply the role

Once assigned, the user becomes available in the Group Leaders list when creating or editing groups.

Assigning Group Leaders to a Group #

Each group must have at least one Group Leader. There is no maximum limit, and a single Group Leader can manage multiple groups.

To assign Group Leaders:

1. Open the Edit Group page
2. Scroll to the Group Leaders section
3. Select one or more users from the available list
   • Hold CTRL (Windows) or CMD (Mac) to select multiple users
4. Use the right arrow to move users to Assigned Group Leaders

Group Leaders can be reassigned or removed at any time.

Group Users #

Assigning Group Users #

Any WordPress user, regardless of role, can be added as a Group User. This allows learners to be organized into cohorts for enrollment, tracking, and communication.

To manually assign Group Users:

1. Open the Edit Group page
2. Scroll to the Group Users section
3. Select one or more users from the list
   • Hold CTRL (Windows) or CMD (Mac) to select multiple users
4. Use the right arrow to move users to Assigned Group Users

Once added, Group Users receive access to any courses assigned to the group.

Next Steps #

After Group Leaders and Group Users are assigned:

• Assign one or more courses to the group
• Group Leaders can log in and begin monitoring learner progress
• Reports, grading tools, and group email features become available

For additional details, see Managing LearnDash Groups.

MCP Automation (LearnDash 5.0) #

LearnDash 5.0 introduces MCP-based automation for group management.

With MCP, administrators can use AI tools to:

• Enroll or remove existing WordPress users from groups
• Manage group course assignments
• Perform bulk actions through the REST API v2

Important considerations:

• MCP cannot create new WordPress users
• Users must already exist before group enrollment
• All actions respect LearnDash group permissions and access controls

For examples and workflows, see the MCP Guide and LearnDash AI Prompt Library.