ELearning is not a one-and-done effort. When a course is finally developed and released, it marks the beginning of an often long relationship.
The content itself is going to “live” virtually for a significant span of time. As such, it is important to monitor and revise course content as necessary since it can quickly become stale.
Changes to course material can happen one of two ways: piece-by-piece or in planned intervals.
Any successful project requires a plan, which is why I strongly believe planned intervals is the best way to go about updating material.
This shouldn’t be confused with reviewing of material. That should be done on a more frequent schedule so that you can capture updates in a central repository for the planned updates.
Here are some general items you should make sure to do for your revision project:
Define The Scope: Before jumping into the revision process, you should clearly define the scope of the revisions (as any good project should do).
Determine The Roles: Each role in the project should be defined. Everything from the manager to the person that actually makes the change.
Consolidate Revisions: There should be one central document that manages all revisions. Make sure to define the revision and its location, give it a priority, determine the difficulty level, person responsible, and when it is due.
Clear Deadlines: Revisions should be given deadlines based on their priority and complexity.
Command Chain: Every revision should have a person or team that is responsible for signing-off on the change.